Inspections: pass/fail checklists with evidence

Part 24 of 39 of Building TradeYoke, the story of how the platform was built, from January 2024 to today. Previous: May 2025: site surveys, because some jobs need looking at before you can price them. Next: July 2025: one signature pad, used wherever a customer or an engineer signs. See every part on the build timeline.

Quick answer

Quick answer: An inspection in TradeYoke is a checklist you build once and work through on site, marking each item pass or fail. A fail needs evidence, such as a photograph, and the finished inspection is signed off on the screen and sent as a report. Trades supply starter checklists, and inspections can repeat on a schedule.

Key takeaways

You build a checklist template once and reuse it.
Each item is pass or fail, and a fail needs evidence.
Progress saves as you go, and the inspection can be signed off on the screen.
The result becomes a report you can send, and inspections can recur.

From survey to inspection

A survey happens before the work. An inspection checks work that is installed or underway: a vehicle check, a safety walk-round, a handover. In June 2025 we built the inspection tool on the same foundation as the survey, because the shape of the job is the same: a list of things to check, and a record of what you found.

The design

Templates you build once. An inspection is a checklist, and you create it in a builder. Each item can carry guidance, such as a note or a picture, to show what a pass looks like.
Starter templates from the trades. Each trade supplies sensible starting checklists, so you are editing, not starting from a blank page.
Pass or fail, with evidence. Each item is marked pass or fail. A fail needs evidence, usually a photograph, so a failed item is never just a tick.
Progress that saves. You can stop and carry on. An inspection that is half done is not lost.
Sign-off. The finished inspection is signed on the screen.
A report. The result is composed into a report you can send to the customer.

Why evidence on a fail

The reason for the rule is simple. "Failed: cracked" is a statement. "Failed: cracked", with a photograph, is a record. A fail is the item most likely to be questioned later, so it is the item that most needs proof.

Recurring checks

Many inspections come round again: a monthly vehicle check, a regular site walk. They can recur on a schedule and appear in the jobs list and on the diary like any other visit. The lone working guide shows how the same idea supports safety checks.

July: the signature pad, and where all this paperwork ends up.

Questions people ask

Can I build my own inspection checklist in TradeYoke?

Yes. You build a template once, with guidance for each item, and reuse it. Trades also supply starter checklists.

What happens when an inspection item fails?

A fail needs evidence, such as a photograph, so it is recorded properly. The finished inspection is signed off and composed into a report you can send.